Build a Custom Report

Overview

Spree’s reporting system is designed for extension. Each report is a pair of classes — a Report that defines the data query and a ReportLineItem that formats each row — registered in Spree.reports so it appears in the admin UI. This guide walks you through building a custom report from scratch, including advanced patterns for SQL aggregations and multi-vendor support. Before starting, make sure you understand how the reporting system works.

Creating a Custom Report

Step 1: Create the Report Class

Create a new report class inheriting from Spree::Report. The key method to implement is line_items_scope, which returns an ActiveRecord::Relation defining the records in your report:

app/models/spree/reports/customer_orders.rb

module Spree
  module Reports
    class CustomerOrders < Spree::Report
      # Define the scope of records to include in the report
      def line_items_scope
        store.orders.complete.where(
          completed_at: date_from..date_to,
          currency: currency
        ).includes(:user, :bill_address)
      end
    end
  end
end

The line_items_scope method has access to:

Helper	Description
`store`	The current store
`date_from`	Report start date
`date_to`	Report end date
`currency`	Report currency
`vendor`	Vendor (if multi-vendor is enabled)

Step 2: Create the Line Item Class

Create a corresponding line item class that transforms each record into report columns. The class name must match the report class name (e.g., Reports::CustomerOrders → ReportLineItems::CustomerOrders):

app/models/spree/report_line_items/customer_orders.rb

module Spree
  module ReportLineItems
    class CustomerOrders < Spree::ReportLineItem
      # Define attributes that will become columns
      attribute :order_number, :string
      attribute :completed_at, :string
      attribute :customer_email, :string
      attribute :customer_name, :string
      attribute :item_count, :integer
      attribute :total, :string

      # Map record fields to report columns
      def order_number
        record.number
      end

      def completed_at
        record.completed_at.strftime('%Y-%m-%d %H:%M')
      end

      def customer_email
        record.email
      end

      def customer_name
        record.bill_address&.full_name
      end

      def item_count
        record.line_items.sum(:quantity)
      end

      def total
        Spree::Money.new(record.total, currency: currency)
      end
    end
  end
end

Important notes:

Use attribute to define columns with their types — these become CSV headers
Each attribute needs a corresponding method that extracts/formats data from record
record is a single item from line_items_scope
Use Spree::Money for currency formatting
currency and store are delegated from the report

Available Base Class Methods

Spree::ReportLineItem provides:

# Returns column headers for display
self.headers
# => [{ name: :order_number, label: "Order Number" }, ...]

# Returns column names for CSV header row
self.csv_headers
# => ["order_number", "completed_at", "customer_email", ...]

# Converts line item to CSV row array
to_csv
# => ["R123456", "2025-01-15 14:30", "john@example.com", ...]

Step 3: Register the Report

Add your report to the registry in an initializer:

config/initializers/spree.rb

Rails.application.config.after_initialize do
  Spree.reports << Spree::Reports::CustomerOrders
end

Step 4: Add Translations

Add the report name and column header translations:

config/locales/en.yml

en:
  spree:
    report_names:
      customer_orders: Customer Orders
    order_number: Order Number
    completed_at: Completed At
    customer_email: Customer Email
    customer_name: Customer Name
    item_count: Item Count
    total: Total

After restarting your application, the new report will be available in Admin > Reports.

Advanced Patterns

Complex Queries with Aggregations

For reports that aggregate data across records, use SQL directly in line_items_scope:

app/models/spree/reports/revenue_by_category.rb

module Spree
  module Reports
    class RevenueByCategory < Spree::Report
      def line_items_scope
        line_items_sql = Spree::LineItem
          .joins(:order)
          .where(
            spree_orders: {
              completed_at: date_from..date_to,
              currency: currency
            }
          )
          .select(
            "spree_line_items.variant_id",
            "SUM(spree_line_items.quantity) as quantity",
            "SUM(spree_line_items.pre_tax_amount) as revenue"
          )
          .group(:variant_id)
          .to_sql

        store.taxons
          .where(depth: 1)  # Top-level categories
          .joins("LEFT JOIN spree_products_taxons ON spree_products_taxons.taxon_id = spree_taxons.id")
          .joins("LEFT JOIN spree_variants ON spree_variants.product_id = spree_products_taxons.product_id")
          .joins("LEFT JOIN (#{line_items_sql}) AS line_items ON line_items.variant_id = spree_variants.id")
          .select(
            "spree_taxons.*",
            "COALESCE(SUM(line_items.quantity), 0) AS total_quantity",
            "COALESCE(SUM(line_items.revenue), 0.0) AS total_revenue"
          )
          .group("spree_taxons.id")
      end
    end
  end
end

When using aggregated queries, the record in your line item class will have virtual attributes (like total_quantity, total_revenue) available as methods.

Custom Summary Section

Override summary to provide aggregate metrics alongside the line items:

app/models/spree/reports/customer_orders.rb

module Spree
  module Reports
    class CustomerOrders < Spree::Report
      def summary
        {
          total_orders: line_items_scope.count,
          total_revenue: line_items_scope.sum(:total),
          average_order_value: line_items_scope.average(:total)
        }
      end
    end
  end
end

Multi-Vendor Support

If you’re using Spree Multi-Vendor, filter by vendor when one is selected:

app/models/spree/reports/vendor_sales.rb

module Spree
  module Reports
    class VendorSales < Spree::Report
      def line_items_scope
        scope = store.line_items.where(
          order: Spree::Order.complete.where(
            completed_at: date_from..date_to,
            currency: currency
          )
        )

        # Filter by vendor if one is selected
        scope = scope.where(vendor_id: vendor.id) if defined?(vendor) && vendor.present?

        scope
      end
    end
  end
end

Testing Custom Reports

Testing the Report Class

Test that your report’s line_items_scope returns the correct records:

spec/models/spree/reports/customer_orders_spec.rb

require 'rails_helper'

RSpec.describe Spree::Reports::CustomerOrders, type: :model do
  let(:store) { create(:store) }
  let(:user) { create(:admin_user) }

  subject(:report) do
    described_class.new(
      store: store,
      user: user,
      currency: 'USD',
      date_from: 1.month.ago,
      date_to: Time.current
    )
  end

  describe '#line_items_scope' do
    let!(:completed_order) do
      create(:completed_order_with_totals, store: store, currency: 'USD', completed_at: 1.week.ago)
    end

    let!(:incomplete_order) do
      create(:order, store: store, currency: 'USD', state: 'cart')
    end

    let!(:other_currency_order) do
      create(:completed_order_with_totals, store: store, currency: 'EUR', completed_at: 1.week.ago)
    end

    let!(:old_order) do
      create(:completed_order_with_totals, store: store, currency: 'USD', completed_at: 2.months.ago)
    end

    it 'returns only completed orders within the date range and currency' do
      scope = report.line_items_scope

      expect(scope).to include(completed_order)
      expect(scope).not_to include(incomplete_order)
      expect(scope).not_to include(other_currency_order)
      expect(scope).not_to include(old_order)
    end
  end

  describe '#line_items' do
    let!(:order) do
      create(:completed_order_with_totals, store: store, currency: 'USD', completed_at: 1.week.ago)
    end

    it 'returns ReportLineItem objects' do
      items = report.line_items
      expect(items).to all(be_a(Spree::ReportLineItems::CustomerOrders))
    end

    it 'respects the limit option' do
      create(:completed_order_with_totals, store: store, currency: 'USD', completed_at: 2.days.ago)
      items = report.line_items(limit: 1)
      expect(items.length).to eq(1)
    end
  end
end

Testing the ReportLineItem Class

Test that your line item correctly formats each record:

spec/models/spree/report_line_items/customer_orders_spec.rb

require 'rails_helper'

RSpec.describe Spree::ReportLineItems::CustomerOrders, type: :model do
  let(:store) { create(:store) }
  let(:user) { create(:admin_user) }
  let(:bill_address) { create(:address) }
  let(:order) do
    create(:completed_order_with_totals,
           store: store,
           currency: 'USD',
           completed_at: 1.week.ago,
           bill_address: bill_address)
  end

  let(:report) do
    Spree::Reports::CustomerOrders.new(
      store: store,
      user: user,
      currency: 'USD',
      date_from: 1.month.ago,
      date_to: Time.current
    )
  end

  subject(:line_item) { described_class.new(record: order, report: report) }

  describe '#order_number' do
    it 'returns the order number' do
      expect(line_item.order_number).to eq(order.number)
    end
  end

  describe '#customer_name' do
    it 'returns the billing address full name' do
      expect(line_item.customer_name).to eq(bill_address.full_name)
    end

    context 'when no billing address' do
      let(:bill_address) { nil }

      it 'returns nil' do
        order.update_column(:bill_address_id, nil)
        order.reload
        expect(line_item.customer_name).to be_nil
      end
    end
  end

  describe '#total' do
    it 'returns a Spree::Money formatted total' do
      result = line_item.total
      expect(result).to be_a(Spree::Money)
      expect(result.money.to_f).to eq(order.total.to_f)
    end
  end

  describe '#to_csv' do
    it 'returns an array of values for CSV row' do
      csv_row = line_item.to_csv
      expect(csv_row.length).to eq(6)
      expect(csv_row[0]).to eq(order.number)
    end
  end
end

Key Testing Patterns

Test scope filtering — verify line_items_scope returns only records matching date range, currency, and store
Test attribute formatting — verify each attribute method returns correctly formatted data
Test CSV output — check headers, csv_headers, and to_csv return expected values
Test edge cases — handle nil values gracefully (e.g., missing addresses)

Reports - Report architecture and built-in reports
Events - How report generation uses the events system

Payments

Promotions

Reports

Overview

Creating a Custom Report

Step 1: Create the Report Class

Step 2: Create the Line Item Class

Available Base Class Methods

Step 3: Register the Report

Step 4: Add Translations

Advanced Patterns

Complex Queries with Aggregations

Custom Summary Section

Multi-Vendor Support

Testing Custom Reports

Testing the Report Class

Testing the ReportLineItem Class

Key Testing Patterns

Payments

Promotions

Reports

​Overview

​Creating a Custom Report

​Step 1: Create the Report Class

​Step 2: Create the Line Item Class

​Available Base Class Methods

​Step 3: Register the Report

​Step 4: Add Translations

​Advanced Patterns

​Complex Queries with Aggregations

​Custom Summary Section

​Multi-Vendor Support

​Testing Custom Reports

​Testing the Report Class

​Testing the ReportLineItem Class

​Key Testing Patterns

​Related Documentation

Overview

Creating a Custom Report

Step 1: Create the Report Class

Step 2: Create the Line Item Class

Available Base Class Methods

Step 3: Register the Report

Step 4: Add Translations

Advanced Patterns

Complex Queries with Aggregations

Custom Summary Section

Multi-Vendor Support

Testing Custom Reports

Testing the Report Class

Testing the ReportLineItem Class

Key Testing Patterns

Related Documentation